1. Organization and Contact Information
The organization responsible for this Policy is Voltaire Partners LLC, a Florida limited liability company, doing business as Voltaire Clinical Research. Business address: 7369 Sheridan Street, Suite 205, Hollywood, FL 33024. Privacy contact: legal@voltaireresearch.com. Phone: 954-435-9990.

2. Scope of This Policy
This Policy applies to Website visitors, general contact inquiries, sponsor and CRO inquiries, research-site and investigator inquiries, patient and community inquiries, newsletter subscriptions if offered, and other digital services that link to this Policy. It does not cover independent sponsor websites, clinical research organization (“CRO”) systems, research-site systems, hospital or investigator portals, external screening platforms, ClinicalTrials.gov, employment or applicant information governed by another notice, or protocol-specific clinical research activities governed by separate documents.

3. Information We May Collect
Information submitted directly to us by you through the Website may include name, email address, telephone number, organization, professional role, site or investigator information, areas of research interest, geographic location, inquiry category, message content, and communication preferences. Patient and community inquiries: the Website is not intended to collect detailed health information. Please do not submit any sensitive personal data through the Website, such as Social Security numbers, diagnoses, medications, dates of birth, medical records, treatment histories, genetic information, insurance information, or other sensitive health information. Automatically collected information may include IP address, browser type, device type, operating system, referring page, pages viewed, date and time of access, approximate location, security logs, diagnostic information, and analytics or cookie identifiers, where applicable. If you request information regarding our services, we may collect details relevant to your request. We may use cookies, web beacons, pixels, session replay tools (which may record mouse movements, clicks, scrolling, and keystrokes or form inputs on the Website, but are configured to mask or exclude sensitive fields), analytics technologies, and similar tracking technologies to collect information regarding your interaction with the Website and to enhance functionality, measure performance, and improve user experience. You may opt out of session recording through our cookie preference settings, where available.

4. Sources of Information
Information may come from you, sponsors, CROs, research sites, investigators, community organizations, referral organizations, service providers, public professional directories, business partners, lawfully available public sources, and website analytics and security systems.

5. How Information May Be Used
Information may be used for responding to inquiries, routing requests to the appropriate team, communicating with sponsors and CROs, evaluating potential site and investigator relationships, evaluating potential business opportunities, providing requested information, maintaining professional relationships, operating and improving the Website, protecting the Website and us, preventing fraud or misuse, maintaining business records, complying with legal and regulatory obligations, establishing, exercising, or defending legal claims, sending marketing communications where permitted, and creating aggregate or de-identified information. Responding to a general inquiry, expressing interest in a possible study, study prescreening, determining eligibility, enrollment, and participation in research are separate activities and may involve separate processes.

6. Clinical Research and Study Inquiries
Submitting an inquiry does not enroll anyone in a clinical study. Submitting information is not informed consent. Website use is not a HIPAA authorization. Expressing interest does not guarantee contact, eligibility, enrollment, treatment, compensation, reimbursement, or benefit. Study-specific information may be provided separately by a sponsor, CRO, research site, investigator, or institutional review board. Actual participation requires the applicable study-specific screening and informed-consent process.

7. How Information May Be Disclosed
Information may be disclosed to appropriate recipients where necessary, including Website hosting providers, website platform and relevant service providers, email and communications providers, customer relationship management providers, analytics providers, cybersecurity and fraud-prevention providers, professional advisers, sponsors, CROs, research sites, investigators, laboratories or study vendors where applicable, institutional review boards or ethics committees where applicable, regulatory authorities, courts, law-enforcement agencies, government authorities, and successors in a merger, acquisition, restructuring, or asset transaction. Voltaire Clinical Research does not sell personal information.

8. Sponsor, CRO, Site, and Investigator Information
Professional inquiry information may be used to assess or facilitate potential relationships among sponsors, CROs, research sites, investigators, and the Company. Confidential protocols, feasibility materials, trade secrets, and proprietary information should not be submitted through general Website forms without an appropriate confidentiality agreement.

9. Sensitive Personal and Health Information
The Company’s general Website forms are not intended for medical intake, patient screening, or detailed health information. The Company does not knowingly collect consumer health data as defined under applicable state consumer health data laws through its general website forms. If the Company determines that it collects consumer health data subject to state law, a separate consumer health data privacy policy will be published as required.

10. Cookies, Analytics, and Tracking Technologies
The Website may use necessary technologies, analytics, embedded services, or similar tools. Technologies used may include website platform analytics, Google Analytics, scheduling tools, embedded video, chat tools, advertising pixels, social-media integrations, and cookie consent tools. The Company does not use advertising pixels on patient-facing, condition-specific, screening, or study-interest pages. The Company will honor opt-out preference signals, including Global Privacy Control (GPC), where required by applicable law.

11. Data Retention
Information is retained only for legitimate business, legal, regulatory, security, contractual, or research-related purposes. Retention periods vary based on the type of information and the purpose for which it was collected. General inquiry and contact information is retained for up to thirty-six (36) months from the date of collection or last interaction unless a longer period is required by law. Website analytics data is retained in accordance with the applicable analytics provider's retention settings. Information related to regulatory or legal obligations is retained for the period required by applicable law or regulation.

12. Information Security
We maintain administrative, technical, and physical safeguards designed to protect personal information, taking into account the nature of the information and the risks associated with its processing. Notwithstanding the foregoing, no method of transmission over the Internet, online system or method of electronic storage is completely secure, and we cannot guarantee absolute security.

13. Security Incidents
We will investigate suspected incidents and provide legally required notifications in accordance with applicable federal and state breach-notification laws.

14. Privacy Rights
Depending on applicable law, privacy rights may include access, correction, deletion, portability, restriction, objection, withdrawal of consent, marketing opt-out, opt-out of sale or sharing, opt-out of targeted advertising, appeal of a denied request, use of an authorized agent, and non-discrimination. Identity verification may be required. Submit requests to [INSERT PRIVACY EMAIL]. We will respond to verified requests within the time periods required by applicable law.

15. State Privacy Rights
Depending on your state of residence, you may have additional rights regarding your personal information under applicable state privacy laws, including the Florida Digital Bill of Rights. These rights are described in Section 14 above and are subject to applicable law and exceptions.

To exercise any rights available to you under applicable law, please contact us using the information set forth below. We may need to verify your identity before responding to your request. We will not discriminate against you for exercising any privacy rights afforded by law.

16. Consumer Health Data
Some state laws, including Washington's My Health My Data Act, regulate consumer health data even when HIPAA does not apply. If the Company determines that it collects, uses, or shares consumer health data as defined by applicable state law, we will publish a separate consumer health data privacy policy as required and provide any required consent mechanisms.

17. International Visitors
This Website is intended for users located in the United States. If you access the Website from outside the United States, you understand and are aware that your information may be transferred to, stored in, and processed in the United States or other jurisdictions where our service providers or business partners operate. By using the Website, you acknowledge and agree that such jurisdictions may have data protection laws that differ from those of your jurisdiction.

18. Children and Minors
The Website is not directed to children under 13 and is not intended to collect information directly from children or minors under 18 through general inquiry forms. Research involving minors is governed by separate study-specific requirements, parental permission, assent procedures, and institutional review. This Policy is not parental permission or research assent.

19. Third-Party Websites and Services
Third-party sites and services may have their own privacy policies, including sponsor websites, research-site portals, ClinicalTrials.gov, secure intake platforms, scheduling providers, and social-media platforms.

20. Changes to This Privacy Policy
Updates to this Policy will be posted with a revised effective date. Additional notice or consent may be provided where legally required.

21. Contact Us
Voltaire Partners LLC
7369 Sheridan Street, Suite 205

Hollywood, FL 33024
legal@voltaireresearch.com
954-435-9990